Financial Aid

Work Study

The Work Study Program provides eligible undergraduate and graduate students with part-time employment to help meet their educational expenses while providing valuable work experience. Work study is restricted to students not simultaneously serving as a Graduate or Resident Assistant. Positions include both need-based federal work study and non-need based Institutional work study with flexible work hours ranging from ten to fifteen hours per week. Rate of pay is minimum wage and pay checks are issued at the Cashier’s Window on the third floor of Womack Hall once per month for hours worked.

Work Study Openings

How to Apply

  1. Complete the Free Application for Federal Student Aid (FAFSA) and submit all documents requested by the Financial Aid Office.
  2. After your FAFSA file is processed, contact the Financial Aid Office to determine your eligibility status.
  3. Apply in person with the departments in which you are most interested in working. 
  4. Submit the completed Drug Free PolicyEmployment Eligibility Form I-9, and official identity documents to the Financial Aid Office.
  5. You must remain enrolled at least half-time for Federal Work Study and full-time for Institutional Work Study.
  6. After a department requests to hire you, the Financial Aid Office will issue a work study assignment and W-4 form, and work study policies. Both you and the supervisor must review and sign the work study assignment. You must complete and sign the W-4. Both completed forms must be returned to the Financial Aid Office.
  7. Payroll will issue your timecards.
  8. You can now begin working the hours scheduled by your supervisor in accordance with the signed work study assignment.
  9. Fill out time card and sign it as requested by your supervisor.
  10. Pick up your paycheck at the cashiers window once per month for hours worked.

Eligibility

  • Annually complete the Free Application for Federal Student Aid (FAFSA) at www.fafsa.gov. Submit all required documents so Financial Aid Office can determine eligibility for work study.
  • Remain enrolled at least half-time (6 hours in fall/spring, 3 hours in summer) for Federal Work Study and full-time (at least 12 hours in fall/spring, enroll in at least 3 hours for summer and remain enrolled for the term) for Institutional Work Study.  Failure to do so will result in immediate termination. 
  • Meet HSU Satisfactory Progress requirements.
  • Cannot be Graduate Assistant or Resident Assistant while on Work Study.
  • Before beginning work, signed Work Study Assignment and W-4 form must be received by the Financial Aid Office. Then Payroll will issue time cards.
  • Upon resignation or dismissal from a work study assignment, not eligible for another work study position in the same semester.

Responsibilities

  • Do not disclose confidential information.
  • Be willing to work.
  • Be prompt and reliable in attendance and work scheduled hours until the end of the semester.
  • Notify supervisor prior to any absence.
  • Dress appropriately for job in which employed. Represent Henderson in a positive manner.
  • Meet policies provided by department.

Payment

  • Time card due dates and payroll check disbursement dates listed in Student Payroll Schedule.
  • Supervisor must keep adequate time and attendance records.
  • Student paid only for hours worked in accordance with the work study assignment. 
  • Current wage of $8.00 per hour is subject to change by state/federal minimum wage laws.
  • Payroll checks issued at the Cashier’s Window on third floor of Womack Hall.

Evaluation

  • Supervisor will evaluate student worker each semester. Evaluation will be added to student’s permanent file. Discuss evaluation before it is submitted to Financial Aid Office.

Employee Grievance

  • Discuss any conflict or misunderstanding of work policies or regulations first with immediate supervisor. Unresolved issues may be referred to Financial Aid Office.

Breaks

  • Provide a ten (10) minute break for student worker who works three consecutive hours.