Human Resources

Payroll

Deductions From Payroll

Payroll deductions for retirement, income tax, and Social Security are made automatically by the payroll system. Arrangements may also be made for deductions for annuities, health insurance, U.S. savings bonds, cancer, intensive care insurance, etc., as authorized by policy, the law and authorized by each individual employee. Employees should contact the Office of Human Resources for information regarding annuities, insurance programs, and related questions. 

Direct Deposit

With direct deposit, employees can avoid the hassles of traffic and long lines at the bank. Direct deposit prevents lost or stolen checks, and you don't have to have someone pick up your check if you're not here on payday. Your pay is in the bank sooner. 

Compensatory Time Pay for Non-Exempt (Paid Hourly) Employees

Nonexempt employees are compensated for all hours worked and any hours worked that exceed 40 in a work-week are compensated at 1½ time. Approved paid absences, including sick leave, vacation leave, holiday leave, FMLA, military leave, jury and witness duty, and voting time off are paid at the employee’s regular rate of pay, but are not counted as time worked for the purposes of computing overtime. In accordance with law, compensatory time (comp time) may be granted in lieu of payment for overtime hours. 

Compensatory time is intended for use only on those rare occasions when it is necessary for an eligible employee to work in excess of the regularly scheduled work week to accomplish specific tasks.  

  • Compensatory time may be earned only with the prior approval of the President.   
  • Compensatory time must be earned before it can be used.  
  • Compensatory time may be used in lieu of sick leave and must be used until the balance is depleted before using annual leave.   
  • No employee may accumulate compensatory time in excess of two hundred forty (240) hours, except for public safety officers who may accumulate up to four hundred and eighty (480) hours. 

Paychecks

The time and method of payment will be explained during your orientation program. All hours worked must be recorded on the hourly employees’ timesheets/ time-records. For all employees, all time taken off must be recorded on the appropriate form, approved by the supervisor and turned in to payroll by the 15thof the following month. If an employee is unable to take his regularly scheduled meal break he must indicate so in writing.  The university trusts employees to be honest in recording all time worked. 

Changes will be announced by supervisor and/or by special bulletins. Checks will not be released to anyone other than you without written authorization to do so. In cases where you are unable to obtain your check, you may authorize that it be mailed to your address.  

Questions About Your Pay

If you have questions about the way in which your hours or rate of pay have been calculated, you should notify your supervisor. Depending on the nature of your problem, your supervisor may refer you to the Payroll Department. If an error has been made by the university, a correction will be made immediately if essential, or on the next paycheck, with your permission. If the error is due to an oversight on your part allowable corrections will be made on your next paycheck. 

Payroll Calculations and Pay Periods

For hourly (non-exempt) employees, paychecks are distributed every two (2) weeks. There are 26 pay periods each year. Note that wages paid for a two-week period are slightly less than half of a monthly salary. This is because 14 days is less than half of a 30 or 31 day month. However, your bi-weekly pay times 26 will be the same as 12 times your monthly rate. If you wish to compute how much you would earn if you worked an entire year at straight time, multiply your hourly rate by 2,080 hours (52 weeks times 40 hours scheduled per week). Straight time wages for all employees paid on an hourly rate will be figured by multiplying the hourly rate by the total number of hours worked. Payroll deductions required by law will be made from your paycheck. Salaried employees are paid one time per month on the last day of the month.

Time Sheets and Time Records 

Your time sheet or time record serves as your bill to the university for your services. Since your time sheet and/or time record is regarded as a legal document supporting your claim for wages, it is essential that you record your time accurately. If you are an hourly (non-exempt) employee and you leave the university any time during your scheduled work-day for any reason, you are required to deduct that time from your hours worked unless you are leaving the premises on pre-approved university business. You will be expected to work the hours assigned and should not begin work before the time assigned.