Graduation Application Process

2016-2017 Deadlines for Graduation Applications

November 15th 2016: All applications for Fall 2016 graduates must be submitted to the Registrar's Office. Please note this means the application must already have been reviewed by the Office of Professional Advising and relevant Department Chairs. 

April 15th 2017: All applications for Spring 2017 graduates must be submitted to the Registrar's Office. Please note this means the application must already have been reviewed by the Office of Professional Advising and relevant Department Chairs. Spring 2017 graduates may complete the graduation application during the Fall 2016 semester. 

Exceptions to Deadlines: Graduation applications not submitted to the Registrar by the relevant deadline will be delayed until the following graduation cycle. Only under exceptional circumstances will applications be accepted after the deadline. If an application is accepted after the deadline a late fee of $25 will be charged to the student's account. 

When should a student begin the graduation application process?

Bachelor's Degrees: Students should begin the graduation application process at the start of their senior academic year or after completing a minimum of 80 credit hours.

Associate Degrees: Students should begin the graduation application process during the final academic year before completing the Associates. 

Certificate Programs: Students should begin the graduation application process during the final academic year before completing the Certificate. 

What steps should I follow to complete the graduation application process?

***All steps are required and MUST be completed in the following order.***

Step 1: Complete Graduation Survey

Sign on to MyHenderson and complete the graduation survey under Campus Connect.

Step 2: Meet With Professional Advisor

  • Obtaining Graduation Application & Advisor Check Sheet
    • The graduation application and advisor check sheet are not available online and can ONLY be obtained by meeting with a professional advisor.
    • Professional advisors are listed by their area of specialization on the Advising Center page.
    • It is highly recommended that students NOT attempt to obtain the graduation application or advisor check sheet from alternative sources. Older invalid versions of these documents will NOT be accepted by either the Office of Professional Advising or the Registrar’s Office. 
  • Review Institutional Credit Requirements Including Liberal Arts Core (Applies to Bachelor Degrees)
    • The professional advisor will review coursework with the student and verify completion of institutional credit requirements, which include but are not limited to the following.
      • Minimum Overall 120 Credit Hours
      • Minimum 42 Upper Division Credit Hours
      • Complete 45 Credit Hours Liberal Arts Core

***For a complete summary of institutional credit requirements please review the academic catalog.

Step 3: Meet With Faculty Advisor & Department Chair For Academic Subject Areas

  • Once the professional advisor has signed the graduation application and advisor check sheet it is time to meet with the faculty advisor and relevant department chair. Students should arrange a meeting with their faculty advisor ONLY after meeting with their professional advisor. The faculty advisor will review and sign the graduation application BEFORE the department chair. Students will be responsible for arranging meetings with both the faculty advisor and relevant department chair. 
  • Using the signed graduation application provided by a professional advisor, the faculty advisor will list all remaining courses not yet completed for relevant program areas. The department chair will review program requirements once again for final approval. 
  • The faculty advisor and department chair/s will not need to sign the advisor check sheet, but students must hold on to this document as it will be required by the Registrar’s Office.

***Students may request faculty advisors provide a program check sheet listing requirements for major/minor/associate/certificate programs. 

***Students who need a signature from the Honors College Director will also need to obtain this during Step 3.  

Step 4: Submit Documents With Advisor and Chair Signatures to Registrar’s Office

  • Once the graduation application has been signed by both the professional advisor and relevant department chair/s the student will submit the following to the Registrar’s Office front desk.
  1. Graduation Application
  2. Advisor Check Sheet

Step 5: Wait for Email from Registrar’s Office

  • Within one week the Registrar’s Office will send an email to the student’s HSU.EDU account. The professional advisor will be copied on this email. The email will contain a photocopy of the graduation application with the Registrar’s signature. A photocopy of the advisor check sheet will also be provided for the student’s personal records. PLEASE NOTE THE EMAIL WILL ONLY BE SENT TO THE HSU.EDU ACCOUNT REGARDLESS OF WHICH CONTACT EMAIL IS LISTED ON THE GRADUATION APPLICATION.

Step 6: Submit Photocopy of Graduation Application to Business Office & HSU Bookstore

  • The business office is located on the third floor of Womack Hall Suite 314.
  • After the $50 graduation fee has been paid the business office will stamp the graduation application, which the student will then submit to the HSU bookstore.

***The graduation application MUST be printed on paper and hand delivered to the business office and bookstore in hard copy format. DO NOT email a photocopy to these offices. The business office and bookstore will not need a copy of the advisor check sheet.

After Step 6 the process is complete. Students should wait to receive emails regarding commencement and awarding of degrees nearing the end of their graduation semester.